HR Administrator

To provide comprehensive and professional administrative support to the HR Department.

To undertake administrative duties in support of the recruitment process including: -

• Maintaining the recruitment records throughout the recruitment process, up to and including acceptance of an offer of employment, and to prepare appropriate new starter input documentation for approval by senior HR colleagues.
• Placing advertisements internally and externally (as appropriate), ensuring intranet vacancies site/notice boards are maintained and updated regularly, responding to applications, sending out application packs, organising employment checks and updating status of each vacancy in both electronic and manual records as appropriate.
• Assisting with the arranging of interviews and any other duties associated with recruitment and selection including organising and booking interview venues.
• Assisting with the preparation of contracts of employment, offer letters, standard letters, rejection letters and all associated documentation, ensuring they are dispatched and filed appropriately. 
• Preparing induction packs
• Ensuring all relevant recruitment documentation including job description, person specifications and job requisitions are filed and recorded appropriately

To undertake administrative duties in support of training and development processes including: -

• Sending out invitations to delegates and their managers, preparing registers for attendees and keeping records of attendance, preparing standard documentation, handouts and forms to accompany courses and for the evaluation of training. 
• Organising and booking rooms, catering, hotel accommodation and travel arrangements as appropriate.
• Producing (from information provided by the Training & Development Manager) Management/Development Training booklets for managers and other supporting course materials.
• Costing out invoices to the various departments’ budgets.
• Liaising with the companies managers to collate and record details of departmental training.  Produce ad-hoc reports as appropriate.
• Undertaking administrative duties arising from the Personal Development Review Scheme (PDR), including collation and analysis of forms and the logging of identified training requirements.
• As directed by the HR Manager, to handle routine enquiries regarding terms and conditions of employment and other general enquiries by referring to the standard documentation and policies and procedures, and to forward to HR colleagues all non-routine enquiries.
• On receipt of appropriately authorised information, and as directed by the HR Manager, prepare relevant standard documentation and input forms for approval by senior HR colleagues, regarding contractual changes (for example, changes of hours of work, etc.)
• Run standard HR reports from and as required.
• Provide administrative support, keep diary and co‑ordinate appointments.
• Assist the Risk Management Adviser and Safety Officer with all aspects of Health and Safety administration, including; training, maintaining logs of accident reports, incident reports and distribution of literature to the safety committee.
• Cover switchboard/reception during daily breaks and provide emergency cover as necessary. Train temporary staff in switchboard/reception duties
• Provide emergency cover in the post room during sickness and holidays.
• To provide support in all other areas of HR administration in the absence of colleagues.

Sales Ledger Administrator

• To efficiently action and maintain sales ledger processes and payments to the required standard.
• To meet and exceed efficiency targets as agreed with your line manager.
• To provide the highest levels of customer service to both internal and external customers.
• To accurately process customer despatch notes in preparation for invoicing.
• To process post and prepare for daily collections.
• Complete and maintain systems for filing and other related administration.
• To assist other departments in administration duties as and when required
• To ensure company guest hospitality
• To provide an efficient service and maintain customer accounts to the required standard.
• To accurately process customer invoices and payments to the required standard.
• Action customer enquiries and queries quickly and efficiently or refer to immediate superior if unable to comply.
• To organise and prioritise own work requirements to meet required deadlines.
• Assist the Sales Ledger Manager in updating procedures to improve team performance.
• Attend and contribute to team meetings and training sessions.
• Review performance with immediate superior to improve and maintain performance and continue self-development.
• Liase and develop efficient and productive working relationships with other staff, departments and managers.
• Responsible for presenting a consistently clean, tidy and professional appearance and attitude.
• Undertake a proactive and responsible approach to the health, safety and welfare of yourself, colleagues, customers and visitors to the branch.

Sales Administrator

Reporting to the Financial Controller, this exists to provide an office based administrative support to the Sales Departments, with general administration support to the service department and key internal staff. This person will need to possess a sound skill base of IT capabilities including MS Outlook, Word, Excel and PowerPoint. Good telephone manner communications skills are essential to the position offered.

Responsibilities:

Processing quotations and confirmed customer orders.

Processing invoicing.

To continually and proactively promote products and services to existing and potential customers.

To record and progress all contracts for Sales Departments, with current and prospective customers.

To seek out new leads by various means, to record and pass to Sales for contact.

Ensure regular, structured contact with all distributors.

Management of database ensuring contact details are kept as up to date as possible by regular customer contact.

To proactively promote the Maintenance Club and after sales service available.

The ability to speak Italian would be an advantage.

P.A/ Marketing Executive

• To create and update the Marketing Plan with the Managing Director and Sales Manager and monitor each stream for effectiveness.
• To liaise with suppliers to achieve high quality marketing campaigns within a defined budget.
• To arrange promotional events including exhibitions, awards ceremonies, corporate sports events etc.
•  Generate and distribute newsletters and press releases.
• Generate weekly staff newssheets.
• Update website content.
• Organise and minute regular sales meetings.
• To work alongside the Managing Director assisting him to manage his daily workloads.
• To arrange appointments, meetings, make travel arrangements, ensure documentation and information required is provided accurately and in a timely manner.
• To arrange meetings, provide agendas and reports in a timely manner.
• Provide P.A back-up for other Directors when required.
• Minute monthly management meetings.

Building Services & Utilities Quality Leader

The Building Services and Utilities Quality Lead will be responsible for providing leadership and management direction to the global organisation on quality systems and processes. The Quality Lead has direct responsibility for ensuring quality processes are developed, deployed, maintained and followed.

• Proven track record at implementing Global Quality Systems and Processes
• Minimum of 7-10 years of senior quality management experience, preferably in valve, pumps or other related industry groups
• Strong negotiation skills, coupled with excellent communication skills
• Knowledge of different problem solving techniques and processes a must
• In depth statistical knowledge required
• Excellent analytical, problem solving/decision making skills; ability to make timely effective, fact based decisions using six sigma/lean methodology.
• Able to determine true root cause of problems and turn them into process improvement projects/opportunities
• Familiar with metal transforming processes such as castings, forgings and machining is desired

Parts Administrator

Responsibilities:

• Provide a professional parts service to customers
• Establish and maintain effective relationships with customers, suppliers and colleagues
• Deal with incoming communications swiftly and efficiently
• Manage all the administration associated with purchase requests, invoices and credits both internally and externally
• Identify required spare parts and ensure computer system protocols are followed to enable ordering procedures

Profile:

• Experienced, preferably in parts sales, management or supervision within the construction plant or transport industry or in manufacturing/distribution
• Demonstrate excellent IT skills, a good working knowledge of MS Word and Excel, plus an ability to learn other in-house systems in use and being developed.

Account Handler

Must have worked within the metals or similar industry, and be competent with conversions.

Purpose of the role: To act as the focal point for an Aircraft MRO contract

We are a currently seeking an Account Handler for a specialist supplier of metals and associated equipment to the civil aircraft market in MRO (Maintenance, Repair and Overhaul) supplying both from stocked and sourced items. This supply can be to normal timescales or extremely urgent timescales in the case of Aircraft on Ground.

We are looking for a self motivated and independent individual to take over the role of Account Handler. This is a demanding position and the ideal candidate will have material definition and specifications knowledge, excellent customer service skills, an excellent eye for detail and the ability to manage a time pressured work load. You will need to make daily use of three separate computer systems.

The role will focus primarily on the successful control of one of our major contracts which involves two prime requirements, the sourcing of material for stock and the organisation of the daily delivery requirements, however as you become more comfortable with your workload other accounts/duties may be added to your workload.

Your main responsibilities will be:

• To manage the daily delivery demands in an efficient and timely manner.
• To manage all new stock requirements which will include checking for order description accuracy, costing accuracy, material sourcing, order raising, stock receiving, and recording.
• To accurately reflect all stock movements across three computer systems with regular monitoring to ensure accuracy is maintained.
• To act as the main point of contact for all of the customers queries which may include invoicing issues, material and certification issues, P.O.D’s, chasing and progressing of orders and any related issues.
•  To keep an accurate filing system of all customer and order related paperwork including orders, shipping paperwork, material certification and stock movements.
• To raise reports of customers contact related charges in order to invoice them accordingly including out of hours AOG charges.
• To conduct regular meetings with the customer for full contract review discussions covering all aspects of the contract.
• Other general purchasing duties.

Full training will be given for any suitable candidates in any weak areas. Contributory pension after 1 year, 20 days rising to 25 days paid holiday.

Company bonus scheme after 1 year.