Published
June 23, 2022
Location
Biggleswade
Category
Job Type
Job Code
JB43510
Salary
£Neg
Contact Name
Jill Benham

Description

 

The role is to deliver an excellent administrative support service to senior management of the department and execute administrative support to the department’s after-sales operation whilst working within the Company’s key result areas.

 

Key responsibilities and accountabilities, includes but not limited to:-

 

  • Arrange travel for department and group staff both in country and overseas, including hotels, flights, car hire, taxis, parking and other specific arrangements as needed from time to time.
  • Reconciliation of invoices against bookings (e.g. travel, hotels etc).
  • The preparing and distribution of customer letters, associated record keeping, electronic filing, receipt confirmations and back-reporting.
  • Develop and maintain the customer database.
  • The management of the ordering, storing and allocation of corporate work wear
  • Management of the department’s electronic time – recording system, recording absences, holidays etc.
  • Manage the department’s manual attendance forms and holiday authorisations
  • Manage the department’s whole training records on the training history matrix, electronically and manually filing copies of all training certificates.
  • Preparing letters to all participants who are planned to receive external training
  • Arrange and organise company supported social events.
  • Booking and organising health and safety tests for engineers who require them to support their industry recognised accreditations (e.g.CSCS).
  • Arranging for small tool calibrations according to diary dates and the associated record keeping.
  • Recording and filing of all certificates relating to engineers lifting equipment.
  • Recording of all tools and equipment issued to engineers.
  • Undertake to attend meetings and exhibitions off-site and overseas. This may include time spent away from home overnight.

 

 

Hours 40 per week

 

Company Benefits

20 days holiday per annum (holiday year runs Jan to Dec), plus 3 days given by the Company to cover the Christmas shutdown period and statutory/bank holidays.

Company pension scheme, the employee is asked to contribute a minimum of 3.15% gross pay and the Company will contribute 4.85%, once an individual joins the pension scheme and after 3 months service they will also be entitled to Life cover

Group Income Protection and Critical Illness cover.

BUPA cash plan that can be used for dentists etc

Loyalty Bonus for each full year completed (Jan to Dec), starting at £100 increasing by £25 per year for each year completed.

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