November 24, 2021
Nr Sandy
Job Type
Job Code
£Negotiable - depending on experience
Contact Name
David Williams


To work with the Managing Director to provide a full purchase ledger system for both internal needs and the needs of their suppliers.

Principal Accountabilities
• To handle purchase ledger entries & enquiries.

• To co-ordinate with the sales administrator on the internal accounts system (Microsoft Dynamics Navision)

• To Liaise with external suppliers ordering and processing purchase orders & purchase ledger entries for office, production and cleaning supplies including PPE and some packaging materials.

• Assisting in receipt of goods on arrival and helping to maintain a full traceability system to meet BRC requirements and the company’s due diligence

• Ensuring correct and accurate information is placed into the purchase ledger system

• Creating purchase order confirmations, goods received notes, and processing suppliers’ invoices & credits ensuring that they are sent to the required personnel both externally and internally when required

• Assisting in producing customer statements and forwarding to the correct account’s personnel within the customers business.

• Assisting in chasing outstanding customer payments and ensuring that outstanding payments are received before allowing more sales orders to be released

• Informing the Managing Director of any new requirements for stock/items to be purchased to ensure continuity of supply.

• Assisting with general office duties including maintaining an efficient supplier document filing system

• Liaising with production, warehouse & cleaning personnel to ensure that items needed are ordered in a timely manner

• Reception duties including answering the telephone, greeting visitors arriving at the company and ensuring the completion of a visitor form.

Key Skills

The ability to understand & use the purchase ledger processing system
Excellent communication and inter-personal skills
Ability to work under pressure
Ability to liaise with people at all levels both internally and externally
Knowledge of suppliers, products purchased, lead times and pricing details.

£Negotiable, depending on experience

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