June 8, 2022
Job Type
Job Code
Contact Name
Julie Hutchins


Our client is currently recruiting for a Stock Controller Administrator to join their team situated in Bedford. The job role can be split into three key areas; Administration, Inventory Control and Office Management.


  • Administration for Commercial Activities
  • Accurately book in all Goods Received
  • Process Supplier Invoices
  • Process approved Supplier Request for Credit (Debit Notes)
  • Administrate/coordinate picking lists and cutting instructions
  • Assist Warehouse staff with completing the Daily Drivers' Run
  • Manage Cash Sales, Petty Cash and Banking
  • Raise and Issue Customer Invoices
  • Process Customer Credit Notes as necessary. Maintain record of credits raised and reasons.
  • Administrate Paperwork Only Transfers and the Flyer
  • Handle Customer Complaints professionally and courteously
  • Administration for Non Commercial Activities Administrate Stock Take
  • Enter Stock Adjustments
  • Process payment of all utility bills and other invoices
  • Order stationary and other office supplies as required
  • Ensure adequate 1st aid cover is available in the PC
  • Carry out Risk Assessments and enforce H&S rules and regulations as necessary
  • Handle correspondence and maintain an effective filing system
  • Develop and implement admin procedures to improve efficiency and minimise cost
  • Marketing Maintain an up to date list of customer accounts, including inactive accounts
  • Assist with e-marketing as required
  • Personnel Keep an up to date Training record for all PC staff
  • Update and maintain the absence and holiday records
  • Keep an up to date record of staff and NOK contact details
  • Assist the PCM with the Thomas Testing process
  • Manage the Induction programme for new starters

Inventory Control

  • Buying Source new Suppliers and review existing ones
  • Negotiate with Suppliers on pricing, promotions and local rebates
  • Source only high quality brands/products
  • Negotiate Account Payable Days with Suppliers
  • Manage Supply Chain costs
  • Chase late deliveries
  • Inventory Control Update AX to reflect current stock levels (including stock on order)
  • Monitor and Increase Stock Turn (can set targets)
  • Monitor Stock Write Downs (can set targets) and feedback to PCM
  • Report shortages and/or overstocks
  • Carry out stock counting and accuracy checks as required
  • Maintain accurate stock records
  • Liaise with Sales team to ensure product range and stock levels are adequate
  • Liaise with Sales team to promote and reduce slow moving stock
  • Complete Annual Stocktake
  • Initiate and complete Stock Transfers as required
  • Incoming stock receipted and booked in correctly
  • Market Research and Competitor Analysis Analyse consumer buying patterns and predict future trends
  • React to changes in customer demand
  • Carry out sales analysis and review performance by product with Sales team
  • Select new products and review the old

Office Management

  • Ensure Office runs efficiently Negotiate and Administer service contracts for Centre. (Cleaning, Copier, Refreshments, secure document disposal, Washroom)
  • Manage Franked Mail
  • Download and annotate Monthly Timesheets
  • Ensure Supply of office consumables
  • Raise AdHoc Service Purchase Orders and Process invoices


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