April 18, 2024
Job Type
Job Code
Contact Name
Natalie Adler


We are seeking an experienced Machine Preparation Coordinator to join our client based in Biggleswade. Reporting to the Sales Support Team Leader you will provide effective and timely administration support to the Sales function.

Your Responsibilities

  • Maintains inventory details of machines and sales items and keeps updated on the in-house computer systems and data bases,
  • Raises purchase orders and ensures all relevant documents and payments are in place before sending release notes
  • Actions all required elements for invoicing and produces action requests for all sold machines to be prepared through the workshops
  • Regularly liaises with workshops to ensure timely delivery of machines to customers.
  • Liaises with third party suppliers to ensure items will be received in good time.
  • Liaises with Area Sales Managers, keeping them informed of machine preparation, ensuring invoicing instructions and delivery addresses are received to meet machine completion date in the workshop.
  • Arranges transport to deliver all new machines to site, including raising relevant release notes.
  • Arrange commissioning engineer to attend site to commission new machine with the After Sales departments, sending action requests once confirmed.
  • Details warranty and service agreements
  • Release all new machines from the factory to maximise delivery potential.
  • Stock check on new machines and attachments when required.
  • Follows up with retrofit and third-party order to ensure conclusion.
  • Arranges for retrofits to be fitted in conjunction with the After Sales departments.
  • Reviews and arranges machine demonstrations as required.
  • Covers for other team members when necessary- Departmental Meetings, Quotes, Orders, Demos, Used Equipment.

The successful candidate will require the following:

  • Ability to demonstrate effective administration skills in a similar environment.
  • Able to prioritise using effective time management
  • Good communicator at all levels with a flexible approach to work
  • Attention to detail

Hours: 40 hrs

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